Terminal Executive Assistant
MA – Tangier
APM Terminals is a port infrastructure leader, uniquely positioned to help both shipping line and landside customers grow their business and achieve better supply chain efficiency, flexibility and dependability.
Part of A.P. Moller-Maersk, we leverage more than 100 years of industry experience to design and build high-quality container terminals.
APM Terminals MedPort Tangier is one of the most technologically advanced, efficient and safest terminals in the world. It’s ranked as a leading African port and amongst the world’s top 50 container ports worldwide. Located at Tangier Med 2 port complex, we have officially launched the operations on June the 28th, 2019, and we have been bringing experienced and young talents since 2016.
Joining us in lifting global trade, means being part of an exceptional field, where the right combination of experience, energy and ambition are given the opportunity to advance and develop throughout their careers!
Ensure that the Leadership team and employees are administratively supported with high quality, detailed assistance, and pro-active support within content and subject management in all matters related to office management, and general services through a well-established operating model and standard work.
Manages office supplies, stationery, and equipment.
Organizes practicalities for events in alignment with ER team, townhalls, celebrations, off-site gatherings.
Administrative support for budget management, including PR/PO creation and follow up with procurement and finance for invoices execution.
Organizes appointments and meetings (coordinating resources: facilities, catering, video conference calls, issuing information and invites, interviews, arranging agenda oversight, preparation and distribution of presentation materials and meeting minutes.
Arranges visits (Access, transport), acts as focal point for terminal gate access, (welcome, registration, coffee, meals)
Arranges and coordinates travel schedules, reservations and hotel booking with travel agency, and handles transportation requests.
Pro-actively executes preparations of on-demand documentation, summaries and report.
Act as gatekeeper for all terminal furniture/equipment requests, respecting budget and procurement processes and approvals.
Engaging in content and subject management from team meetings and bringing information to fruition to assist with highlighting action plans and tasks for leadership team.
Assists and follows up on specific projects, events and target established.
The position is primarily expected to deliver by following specific company policies in the management of administrative activities. The position is expected to deliver results in a timely & quality manner.
The position is complex in nature.
Who are we looking for:
Bachelor’s degree in business administration or related discipline.
Requires at least five years of experience in private industry.
Proven communication skills in English including strong typing and proofreading skills with ability to produce typed document quickly and accurately in all Microsoft Office programs.
Proficiency in power point, Word and Excel, and in all activities within Microsoft Office.
Possessing outstanding administrative and organization skills, details and results oriented, able to prioritize, multitask, and demonstrate strong ownership.
Possessing excellent interpersonal skills, maintains integrity and embodies a positive attitude.
Works independently in setting priorities, excels in time management and is able to work efficiently in a fast-paced, deadline driven, high pressure environment.
Ability to anticipate and take initiative to manage or collaborate in budget oversight and event coordination.
Use a high degree of tact, discretion, and diplomacy in dealing with sensitive situations, concerned groups and/or individuals, commit to practice a high level of confidentiality and compliance.
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks.
At APM Terminals, we are a team of over 20,000 employees spread across more than 60 countries united by a passion to provide our expertise in port operations and container management services. By providing the expertise and port infrastructure essential to world trade, we actively support the advancement of the societies around us, enabling local economies to unlock their potential and build an even stronger global community. Working with a team of talented professionals you will get a chance to experience different cultures and make friends all over the world. You’ll find a culturally diverse, stimulating environment at any of our offices, terminals or depots. When you join APM Terminals, the world is your workplace. APM Terminals is an independent business unit within the Danish Maersk Group – a Global Fortune 500 company with about 89,000 employees and offices in 130 countries with global growth opportunities in a range of fields from shipping and energy to our offshore and manufacturing industries – Join us to achieve even your most ambitious career goals!
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