AIR OPERATIONS ASSISTANT
United Nations Secretariat (UN)
SRSG for West Africa/United Nations Office in West Africa
Grade: F-5, Associate
Occupations: Aviation, General Support
Close on 4 Oct 2021
ORG. SETTING AND REPORTING
This position is located within the Mission Support Division of UNOWAS. The Air Operations Assistant reports to CAVO (Chief Aviation Officer).
Within delegated authority, the Air Operations Assistant will carry out the following duties:
• Coordinates and plans air transportation activities in accordance with the Standard Operating Procedures (SOPs), UN directives, Department of Peacekeeping Operations
(DPKO) Aviation Manual, ICAO standards and recommended practices, IATA rules and procedures and the host country’s Aeronautical Information Publications (AIPs);
• Provides inputs to the management for the efficient, effective and safe use of the UN air assets;
• Determination of Aircraft Specifications, Coordinate Procurement Processes (ITBs), manage Aircraft Contracts /Letter of Assist ( LOA);
• Participate in the co-development of UNOWAS/CNMC Aviation Operational Requirements, Assessment of Aircraft Cost / Budget Estimates;
• Monitors technical and safety performance of aviation assets;
• Monitors aircraft utilization and compiles statistical data;
• Monitors and evaluates compliance with the Department of Field Support (DFS) Aviation Safety Programme and corrects aviation safety deficiencies;
• Co-ordinates distribution of aviation safety documents to concerned personnel within the Mission;
• Assists in conducting inspections of aircraft, aircrews and ground handling service providers to ensure compliance with the provisions of the long-term aircraft charter agreements, Letters of Assist (LOAs), ground handling contracts; and properly certified in accordance with the Annex 8 to the Chicago Convention;
• Produces aircraft performance, carrier assessment and contract completion reports;
• Liaises with relevant aviation authorities for the coordination of flight clearances;
• Documents flying hours reported through the Aircraft Use Reports (AURs) and produces the Monthly Aviation Report (MAR);
• Certify Contractual Expenditures, process and verify air carriers claims and invoices,
• Assists in the development and implementation of the Mission Aviation SOPs;
• Creating/developing and managing electronic application/database reports, visualizations, and dashboards.
• Diagnosing and troubleshooting all aviation application/databases errors.
• Maintain, monitor, and continually improve aviation systems and applications
• Train and provide technical assistance and support to stakeholders for proper access to electronic systems and applications.
Ground transport responsibilities:
• Provides inputs for statistical report on transport fleet utilization and composition.
• Participates in the technical evaluations of bids received from vendors through the Procurement Section.
• Ensures the constant availability of vehicles for temporary assignment in support of one off and emergency tasks as directed by the Chief of Unit, Transport.
• Ensures the routine transportation requirements are identified within the area of responsibility.
• Analyses transportation requests and supervises route planning and reconnaissance.
• Ensures maximum utilization and effective use of vehicle and driver resources.
• Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
• Monitors contractual performance of vendors and verifies financial invoices.
• Participates in the development of the Transport Unit’s Standard Operating Procedures.
• Performs other related duties as required
Proven analytical and evaluation skills. Thorough knowledge of all forms of air transportation activities. Thorough knowledge of aviation safety requirements. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; demonstrated analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High School Diploma or equivalent is required.
Technical or vocational certificate in Air Transportation, Aviation Safety Management, Air Traffic Control, Flight Dispatch or graduation from equivalent military establishment is required.
At least 8 years of progressively responsible experience in aviation.
At least 4 years in an occupation directly related to air transport operations, air traffic control/air navigation services, airport terminal operations, or aviation electronic applications is required.
d)Flight following/air traffic control
g)Resource management/ budget/finance/accounting for air transportation services
Demonstrated experience in databases design/development and management is required.
Experience in at least two of the following fields is required: a) Air/Flight Operations; b) Airfield Management; c)Flight Dispatch
d)Flight following/air traffic control; e)Quality assurance; f)Contracts Management; g)Resource management/budget/finance/accounting for air transportation services
Experience in the use of ICAO standards and recommended practices is desirable.
Adequate years of experience in motor vehicle transport operations and/or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English and French is required
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
UNITED NATIONS CONSIDERATIONS
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity.
By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c).
In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.
For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.
Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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